Under the Finance Director, the Billing Clerk performs and completes the necessary tasks for accurate accounting records in Accounts Receivable and Utility Billing.
Process and generate all monthly, quarterly, and annual billing cycles that include: utilities (water, sewer & garbage), wharfage, moorage, miscellaneous fees, property tax, sales tax, deposits, EMS fees, and property leases.
Process and file all reports for Accounts Receivable and distribute monthly reports to EMS, Public Works, and Harbor Department.
Reconcile Accounts Receivable ledger ending balance with all customer aging reports. Reconcile Deposits Payable ledger ending balance with the customer accounts listing. Reconcile ledgers to general ledger accounts.
Update and maintain all billing cycles, maintain a listing of customer deposits, refund the moorage and all other utility deposits at the appropriate time. Apply or refund deposits as per City of Craig ordinances.
Process and complete past due statements, turn-off notices, and disconnect notices for utilities. Communicate with Public Works Department concerning utility connections and disconnections.
Calculate interest monthly on all outstanding billings accept payment plans.
General response and filing of correspondence concerning past due accounts, inquiries, and changes in account status including an explanation of charges.
Collection of delinquent and credit bureau accounts.
Provide Treasurer with aged receivable reports at the time of processing monthly billings.
Assist Receptionist with answering telephones, providing sales tax resale exemption applications, senior citizen exemption applications to citizens, and other customer relations as needed.
Coordinate with the City Treasurer in regards to delinquent real property tax accounts for lien procedures.
Complete tasks in a timely manner and in accordance with City of Craig ordinances.
Perform other duties as assigned.
Must be prompt and courteous to all customers, have knowledge of office machines including fax, 10-key calculator, and computers.
Must be detail-oriented, punctual, flexible, able to meet deadlines, and able to multi-task.
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