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City Clerk/Human Resources Clerk

Full Time
Posted 6 months ago
Updated: March 24th, 2022
Salary : $20.20 - $29.28 / hourly
Email Job
(907) 826-3275
Contact Name: City of Craig HR

This job listing is no longer available.

Summary

The City Clerk/Human Resources Clerk plans, directs, manages, and oversees the functions, programs, and operations of the City Clerk’s office while providing staff assistance to the Mayor and City Administrator. The clerk also manages Human Resources issues for city employees and supervisors.

NOTE:  This is a permanent part time position 25-30 hours per week.  The employee will work up to 40 hours per week for three months of training and the position may transition to a full-time permanent position if approved in the operating budget effective July 1, 2022.

Responsibilities

  • Prepares and distributes city council meeting agendas, minutes, and packets.
  • Ensure advertisements and public notices are written and posted for regular, special, and work session meetings, public hearings, adoption of budgets, budget amendments, and elections.
  • Organize and maintain, in good order and condition, all ordinances, resolutions, minutes, council packets, and other official documents of the City of Craig.
  • Research city files, documents, archives, and other materials to provide information to the general public and departments.
  • Respond to and resolve inquiries and complaints from the public.
  • Manage and implement all aspects of city, state and federal elections held in Craig according to procedures.
  • Assist in reception area and answer phones as necessary
  • Complete all statutory and Craig Municipal Code those duties assigned to the clerk that are not designated for assignment to other city staff.
  • Coordinate assigned activities with city departments and outside agencies.
  • Maintain the City of Craig records retention schedule and destruction log per the records retention schedule adopted by the council.
  • Provide notary public services.
  • Update municipal code and code books as required.
  • Process incoming and outgoing employees.
  • Maintain personnel files.
  • Prepare job postings, assist departments with job descriptions and other functions related to recruiting and retaining city employees.
  • Work with employees, supervisors, and finance staff to prepare timekeeping and other data for payroll.
  • Address personnel issues as needed.
  • Administer a variety of employee benefits programs, including PERS retirement, health insurance, and workmen’s compensation claims.
  • Other related duties as assigned by the Mayor and City Administrator.

Qualifications

  • Proficiency in the use of personal computer-based software programs that support the Clerk’s work, including but not limited to, email, web browsing, word processing, spreadsheet, and data entry. Knowledge of desktop publishing and web site design and maintenance is preferred.
  • Proficient skills in English grammar, usage, spelling, and punctuation.
  • Working knowledge of Robert’s Rules of Order and ability to advise City Council when requested on meeting protocol.
  • Ability to work well with the public and other city employees.
  • Understanding of municipal government structure, powers, and duties.
  • Understanding of Human Resources, health insurance, conflict management, and other HR skills.

Education and/or Experience

  • Postsecondary education preferred.
  • High school diploma or the equivalent.
  • Working knowledge of the principles and practices of public administration for elected and appointed council/commission operations, organization, and work processes.
  • Understanding of the duties of the City Clerk as identified in Alaska Statutes and the Craig Municipal Code.
  • Knowledge of principles, legal requirements, and techniques used in records management, including retention scheduling, archiving, storage, public access, and destruction.

Benefits

  • Annual Leave
  • Sick Leave
  • Holiday Pay
  • Bereavement Leave
  • Workers’ Compensation Insurance
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